2025 Autumn Meeting

CETAF Information Science & Technology Commission (ISTC) CMS Subgroup Meeting

08 Octobre 2025 10:00 | (UTC+02:00) Amsterdam, Berlin, Bern, Rom, Stockholm, Wien

Attendance:

• Dominik Röpert (FUB-BGBM)
• Anton Güntsch (FUB-BGBM)
• Elspeth Haston (RBGE)
• Íñigo Granzow (MNCN-CSIC, Madrid)
• Silvia Lusa (RJB-CSIC, Madrid)
• Gabi Droege (FUB-BGBM)
• Jörg Holetschek (FUB-BGBM)
• Peter Grobe (LIB Bonn)
• Stefan Seifert (SNSB)
• Karol Marhold (PSBC SAS, Bratislava)
• Maxime Griveau (MNHN, Paris)
• Henry Engledow (Meise Botanic Garden, Belgium)
• Heimo Rainer (NHMW, AT)
• Rob Cubey (RBGE)
• Jonas Grieb (SGN)
• Claus Weiland (SGN)
• Philip Fischer (NHMW, Austria)
• Marion Depraetere (MfN, Germany)
• Gohy Laurent (Uliege Herbarium, Belgium)

Agenda:

1	DiSSCo and CMS: Steps towards interoperability Requests and requirements DiSSCo => CMS (Wouter Addink) CMS => DiSSCo “DiSSCo in the light of Specify” (Marion Depraetere) alignment between policies (Wouter Addink)
2	Establishment of CMS in smaller collections: support through documentation and other measures Presentation of current plans to offer DINA as CMS-as-a-service (Jonas Grieb)
3	Structuring the CMS subgroup on the ISTC-Wiki https://istc.cetaf.org/
4	AOB

Notes

DiSSCo and CMS: Steps towards interoperability

• Proposal to compile a collective list of questions for DiSSCo → group agreed to proceed Questions for DiSSCo
• Organise a meeting with DiSSCo to clarify the questions that have arisen. This meeting is expected to be more technical in nature.

DiSSCo Digital Specimen (DS) Enrollment

• Reminder: Deadline for first dataset selection is 31 October.
• Purpose: Support strategic onboarding of specimen datasets into DiSSCo infrastructure.
• DiSSCo will mint Digital Specimen DOIs free of charge for institutions worldwide.
• Limitation: Only 20 million DOIs will be created in 2025; pre-registration secures a place on the waiting list.
• Registration link and further information available.

Specify 7

• Inquiry into whether Specify uses controlled vocabularies from existing standards and how DiSSCo standards could be mapped to it.
  • Response: Controlled vocabularies in Specify are defined by the institution using the system.
• It was noted that as open-source software, Specify allows development of additional clip-on applications.
• Information shared on Specify Consortium governance.
• Question raised about integrating AI for automatic data completion into Specify 7.
  • Response: AI cannot work inside Specify directly, but data from Specify can be processed using AI externally.
• Invitation to attend a Specify training event in Madrid, 9–12 December, also open to institutions considering joining the Specify Consortium.

Establishment of CMS in smaller collections: support through documentation and other measures

• It was decided that a wiki page should be set up to provide an overview of the information and services available to smaller institutions.

Structuring the CMS subgroup on the ISTC-Wiki

• Suggestion to share CMS-to-Darwin Core mappings

AOB

• Call for additional co-conveners for the subgroup.
• Suggestions for future meeting topics should be sent to the organiser.