View source for 2025 Autumn Meeting

== CETAF Information Science & Technology Commission (ISTC) CMS Subgroup Meeting ==
'''08 Octobre 2025 10:00  |  (UTC+02:00) Amsterdam, Berlin, Bern, Rom, Stockholm, Wien'''

=== Attendance: ===
* Dominik Röpert (FUB-BGBM)
* Anton Güntsch (FUB-BGBM)
* Elspeth Haston (RBGE)
* Íñigo Granzow (MNCN-CSIC, Madrid)
* Silvia Lusa (RJB-CSIC, Madrid)
* Gabi Droege (FUB-BGBM)
* Jörg Holetschek (FUB-BGBM)
* Peter Grobe (LIB Bonn)
* Stefan Seifert (SNSB)
* Karol Marhold (PSBC SAS, Bratislava)
* Maxime Griveau (MNHN, Paris)
* Henry Engledow (Meise Botanic Garden, Belgium)
* Heimo Rainer (NHMW, AT)
* Rob Cubey (RBGE)
* Jonas Grieb (SGN)
* Claus Weiland (SGN)
* Philip Fischer (NHMW, Austria)
* Marion Depraetere (MfN, Germany)
* Gohy Laurent (Uliege Herbarium, Belgium)

{| class="wikitable"
|+ Agenda:
|-
| 1 || 
===== DiSSCo and CMS: Steps towards interoperability =====
====== Requests and requirements ======
* <s>DiSSCo => CMS (Wouter Addink)</s>
* CMS => DiSSCo
** “DiSSCo in the light of Specify” (Marion Depraetere)
** <s>alignment between policies (Wouter Addink)</s>
|-
| 2 || 
===== Establishment of CMS in smaller collections: support through documentation and other measures =====
* Presentation of current plans to offer DINA as CMS-as-a-service (Jonas Grieb)
|-
| 3 || 
===== Structuring the CMS subgroup on the ISTC-Wiki =====
* https://istc.cetaf.org/
|-
| 4 || 
===== AOB =====
|}

=== Notes ===
==== DiSSCo and CMS: Steps towards interoperability ====
* Proposal to compile a collective list of questions for DiSSCo → group agreed to proceed [https://docs.google.com/document/d/1_FOsep7OR93rp5tV66D1XTagKtXcNejQNVhXKtjW3sU/edit?usp=sharing Questions for DiSSCo]
* Organise a meeting with DiSSCo to clarify the questions that have arisen. This meeting is expected to be more technical in nature.
==== DiSSCo Digital Specimen (DS) Enrollment ====
* Reminder: Deadline for first dataset selection is 31 October.
* Purpose: Support strategic onboarding of specimen datasets into DiSSCo infrastructure.
* DiSSCo will mint Digital Specimen DOIs free of charge for institutions worldwide.
* Limitation: Only 20 million DOIs will be created in 2025; pre-registration secures a place on the waiting list.
* [https://eur01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.dissco.eu%2Fds-enrollment%2F&data=05%7C02%7Ce.haston%40rbge.ac.uk%7C0c565166da194636bd4f08ddf9eca283%7Cbb63bb00175e46b7b7b3bc74158e4fd4%7C0%7C0%7C638941516977279560%7CUnknown%7CTWFpbGZs Registration link and further information available.]
==== Specify 7 ====
* Inquiry into whether Specify uses controlled vocabularies from existing standards and how DiSSCo standards could be mapped to it.
**Response: Controlled vocabularies in Specify are defined by the institution using the system.
* It was noted that as open-source software, Specify allows development of additional clip-on applications.
* [https://www.specifysoftware.org/about/governance/ Information shared on Specify Consortium governance].
* Question raised about integrating AI for automatic data completion into Specify 7.
** Response: AI cannot work inside Specify directly, but data from Specify can be processed using AI externally.
* Invitation to attend a Specify training event in [https://bit.ly/3KCbD03 Madrid, 9–12 December], also open to institutions considering joining the Specify Consortium.
==== Establishment of CMS in smaller collections: support through documentation and other measures ====
* It was decided that a wiki page should be set up to provide an overview of the information and services available to smaller institutions.
==== Structuring the CMS subgroup on the ISTC-Wiki ====
* Suggestion to share CMS-to-Darwin Core mappings
==== AOB ====
* Call for additional co-conveners for the subgroup.
* Suggestions for future meeting topics should be sent to the organiser.