2026 Spring Meeting

2026-05-26T07:16:17Z

HRainer: /* Participants */

= CETAF Information Science & Technology Commission - Spring 2026 Meeting =
'''Meise, May 21-22 2026'''
== Venue ==
Meise Botanic Garden 
Nieuwelaan 38 
1860 Meise, Belgium

The meeting will take place in the Bouchout Castle, room Musa. '''Please register your attendance in the form below.''' A couple of days in advance of the event, you will receive an entrance ticket that allows you to enter the botanic garden.

== Registration Form ==

https://forms.gle/gc2W8DiezxDGfWpB6

== Tiny URL for taking notes ==
https://tinyurl.com/ym56b6p9

== Participants ==
* Anton Güntsch (FUB-BGBM, DE)
* Dominik Röpert (FUB-BGBM, DE)
* Maarten Trekels (MeiseBG, BE)
* Francis Strobbe (RBINS, BE)
* Robert Cubey (RBGE, UK)
* Arianna Salili-James (NHM, UK)
* Stefan Seifert (SNSB, DE)
* Sabine von Mering (MfN, DE)
* Maxime Griveau (MNHN, FR)
* Peter Grobe (LIB, DE)
* Björn Quast (LIB, DE)
* Birgit Rach (LIB, DE)
* Jonas Grieb (SGN, DE)
* Kenzo Milleville (UGent, BE)
* Dilara Ağacık (UGent, BE)
* Wouter Addink (Naturalis, NL)
* Sam Leeflang (Naturalis, NL)
* Patricia Mergen (MeiseBG, RMCA,BE)
* Heimo Rainer (NHMW, AT)

== Agenda ==
{| class="wikitable"
!colspan="2" | ------------------------------------------------------------ Day 1 - May 21 ------------------------------------------------------------
|-
| '''12:00 - 13:00''' || '''Arrival and lunch'''
|-
| 13:00 - 13:30 || Welcome, introduction of participants, agenda, logistics
|-
| 13:30 - 15:00 || Subgroup "AI & Robotics for Collections" 
- Talk on Digitisation and DiSSCo EU / UK updates by Maarten Trekels & Arianna Salili-James 
- Talk on DiSSCo Annotation Model implementation by Sam Leeflang 
- Group workshop on AI and CMS Best Practices 
|-
| '''15:00 - 15:30''' || '''Coffee break'''
|-
| 15:30 - 17:00 || Subgroup "Collection Management Systems (CMS)" 
- Results Group workshop on AI and CMS Best Practices 
- Talk on Changing CMS: feedback from MNHN, an approach focused on change management. by Maxime Griveau
|-
| 17:00 - 18:30 || Guided tour
|-
| '''18:30''' || '''End of day one'''
|-
| ''19:30 -'' || ''Dinner at '''To Be Announced''' (self paid)''
|}

{| class="wikitable"
!colspan="2" | ------------------------------------------------------------ Day 2 - May 22 ------------------------------------------------------------
|-
| 9:00 - 10:00 || Type specimen initiative
|-
| 10:00 - 11:00 || TETTRIs Experts and Services Marketplace (Laura Tilley)
|-
| '''11:00 - 11:30''' || '''Coffee break'''
|-
| 11:30 - 12:10 || Presentations of ISTC-relevant projects and initiatives 
- Enhancing Earth Science specimen data (Laura Tilley) 
- Roadmaps for community review of a draft DiSSCo Annotations Acceptance Framework and draft Service Level agreement template (Wouter Addink) [https://docs.google.com/presentation/d/1MS0xllA7aECa82JfRkn1SPwiiUbAv7kKcaPRyQaxHlk presentation] 
- Update of the CETAF Stable Identifier Guide with Digital Specimen DOIs (Wouter Addink) [https://docs.google.com/presentation/d/1F1ui33ZT_tOZaXSxDGuSrj58DMvz7hGqID-7d9_DxJk presentation] 
|-
| 12:10 - 12:30 || Research Data Management in CETAF Member Organisations 
Round-table discussion of RDM documentations from CETAF organisations that can be compiled and made available in the ISTC wiki (see [https://istc.cetaf.org/Research_Data_Management_in_CETAF_member_organisations]).
|-
| 12:30 - 13:00 || Funding opportunities (Patricia Mergen)
|-
| '''13:00''' || '''End of meeting and opportunity for a light lunch'''
|}

== Minutes ==
=== Day 1 ===
=== Day 2 ===

== Logistics ==
=== Directions ===
'''Arriving by bus'''

You can easily reach us by De Lijn buses. Line '''R50''' (Brussels-North - Meise - Londerzeel) stops right in front of the main entrance (stop Plantentuin Meise).

There is a bus service every 15 minutes on weekdays and Saturdays, and every 30 minutes on Sundays and public holidays. Plan your route here.

Payments can be made contactless on the bus, or you can download the De Lijn app and purchase your ticket(s) in advance. The app also offers (most of the time) live tracking of the bus, in case you are afraid of missing the bus stop.

For more information go to https://www.delijn.be.

'''Arriving by train'''

Take the train to Brussels-North or Londerzeel station.

Go to the NMBS website (https://www.belgiantrain.be/en) for the most recent travel information or use the NMBS app.

At the station, take bus R50, which will take you to the main entrance of the Botanic Garden.

'''Arriving by car'''

Meise Botanic Garden is situated along the A12 (Brussels-Antwerp). Take exit 3 Meise. Parking is available at the Empress Charlotte entrance.

The parking fee is €7. Exit tickets can be purchased at the following locations:

* at the ticketmachine in the parking lot
* at the ticketmachine on the Welcome Square
* at the ticket counter
* via contactless payment at the barrier upon exiting
Upon presentation of your parking ticket, you will receive a 3.5 euro discount in the Garden Shop (with a minimum purchase of 5 euros).

Short-term parking of up to 45 minutes is free. License plate recognition will automatically open the barrier when exiting within this time.

Our parking area offers 18 charging stations for electric vehicles, allowing you to conveniently recharge your car during your visit.

'''International visitors'''

From Brussels Airport we can be reached by a direct De Lijn bus connection (Zaventem-Merchtem line 21).

If you arrive by international train into Brussels-Midi, first take the train to Brussels-North where you will then take a direct bus connection (Line R50) to the main entrance of the Botanic Garden.

=== Hotels ===

Some suggestions of Hotels and BnBs are given here (will be updated later on). Using the bus to reach the botanic garden, you can also look for a hotel closer to the city center of Brussels (e.g. close to the 'Tour&Taxis' area).

'''Hotels'''

Thermae Hotel (**), Wolvertemsesteenweg 92, 1850 Grimbergen

Hotel Ibis Brussels Expo (**), Romeinse Steenweg 572, 1853 Strombeek-Bever

Holliday Inn Garden Court Brussels Expo (***), Keizerin Charlottelaan 6, 1020 Laken

Alfa Rijckendael Hotel (***), Luitberg 1, 1853 Strombeek-Bever

https://www.booking.com

'''Bed & Breakfasts'''

Sterckxhof, Kardinaal Sterckxlaan 17, 1860 Meise

Time to Escape, Humbeekstraat 29A, 1860 Meise

Het Lavershuis, Zavelberg 32, 1780 Wemmel

Green Cottage, Smidsestraat 14, 1785 Brussegem

't Verreveld, Heerbaan 132, 1840 Londerzeel

Members

2026-05-26T07:06:57Z

HRainer:

== Botanic Garden and Botanical Museum Berlin, Berlin, Germany ==
* Anton Güntsch
* Dominik Röpert

== CETAF Secretariat ==
* Laura Tilley
* Alessio Glorioso

== Leibniz Institute for the Analysis of Biodiversity Change, Bonn, Germany ==
* Peter Grobe
* Björn Quast
* Cristina Garilao
* Birgit Rach

== Meise Botanic Garden, Meise, Belgium ==
* Quentin Groom
* Mathias Dillen
* Maarten Trekels
* Patricia Mergen

== Museum für Naturkunde, Leibniz Institute for Evolution and Biodiversity Research, Berlin, Germany ==
* Sabine von Mering
* tbc

== Muséum national d'histoire naturelle, Paris, France ==
* Maxime Griveau

== Royal Belgian Institute of Natural Sciences, Brussels, Belgium ==
* Francis Strobbe

== Senckenberg - Leibniz Institution for Biodiversity and Earth System Research, Frankfurt, Germany ==
* Jonas Grieb
* Anke Penzlin

== Staatliche Naturwissenschaftliche Sammlungen Bayerns, Munich, Germany ==
* Stefan Seifert
* Dagmar Triebel

== Ghent University, Ghent, Belgium==
* Kenzo Milleville
* Dilara Ağacık

== Naturalis Biodiversity Center, Leiden, Netherlands ==
* Wouter Addink

== Royal Museum for Central Africa, Tervuren, Belgium ==
* André De Mûelenaere
* Franck Theeten
* Patricia Mergen

== Natural History Museum Vienna, Vienna, Austria ==
* Heimo Rainer

CETAF ISTC Wiki - User contributions [en]

2026 Spring Meeting

Members